Communication, collaboration, collaborative technology and flexibility are among the characteristics of collaborative work management

*Per Hermínio Gonçalves

As workplace models evolve, so do the terms and practices used by companies. In recent years, hybrid work has skyrocketed. The mission of leaders and efforts to more dynamically manage teams to enhance results has become increasingly challenging.

Organizations are beginning to understand that a successful team is not just the result of sharing a physical space or individuals working efficiently in isolation. To protect and retain top talent, implementing agile practices is becoming routine across all areas.

With the growing demand for flexibility, transparency and engagement among employees, collaborative work management has become an essential agile practice for the success of organizations.

What is collaborative work management?

Collaborative work management, also known as Collaborative Work Management (CWM), is the practice of managing a team in a way that promotes communication and collaborative work. It's an approach that emphasizes the importance of working together – even if team members are in separate locations using different devices – towards a common goal, rather than working in silos or individualistic approaches.

Collaborative work management involves creating an environment where everyone on the team can share ideas, resources and feedback and work together to achieve good collective performance within a company. However, being a concept of the digital age, it did not manifest itself through materials such as paper and pens; CWM emerged through software platform dominance.

Features of work management

Effectively managing collaborative work requires a clear understanding of team dynamics, individual strengths and weaknesses, and the ability to create a culture of trust and respect. This approach also requires the use of tools and technologies that allow everyone to communicate and collaborate effectively, regardless of their location or time zone. Below is a list of some of the main characteristics of collaborative work management:

Open and transparent communication:

Communication is the key to successful collaborative work management. The team should communicate regularly to share ideas, update activity progress, and resolve issues together. Communication must be open and transparent so that everyone has access to the information necessary to carry out their tasks efficiently.

Collaboration and teamwork:

Collaboration, as the name suggests, is the heart of collaborative work management. Everyone on the team must work together on common projects, sharing responsibilities and tasks. This requires a team approach and a strong sense of commitment to goals.

Resource Sharing:

Team members should be encouraged to share relevant resources, such as information, files and documents. Sharing resources helps ensure everyone has access to the data and tools they need to perform their tasks efficiently.

Collaborative technology:

Technology is a very important part within CWM. There are many tools and platforms that can be used to facilitate communication, collaboration and resource sharing. This includes instant messaging apps, video conferencing platforms, project management systems, task management and other technologies that help connect people, data and processes.

Flexibility and adaptability:

Collaborative work management requires flexibility and adaptability. Everyone on the team must be willing to adapt to new situations and respond quickly to changes in project requirements. This requires an open and collaborative approach, where team members have a voice and influence over decisions.

Benefits of collaborative team management

With so many construction features available, one can only imagine the infinity of benefits that CWM can bring. Firstly, it encourages teamwork and communication, which are crucial to the success of any organization. When people work together, they can share ideas, brainstorm, and solve problems more efficiently. This, in turn, leads to increased productivity and better results.

Secondly, this management promotes accountability and transparency. When employees work collaboratively, they are more likely to take ownership of their tasks and responsibilities. This means they are more likely to complete their work on time and to a high standard.

Third, managing collaborative work can improve employee engagement and job satisfaction. The results of a Stanford study showed that feeling like you are part of a team of people working on a task makes people more motivated when facing challenges.

Therefore, when employees feel like they are part of a shared effort, they are more likely to feel valued and engaged in their work. This, in turn, can lead to increased job satisfaction and reduced turnover.

And as a last and possibly one of the biggest benefits, CWM increases team productivity. With more efficient management, teams can work more productively, optimizing time and meeting deadlines, and achieving established results.

*Hermínio Gonçalves, CEO of SoftExpert Brasil

Notice: The opinion presented in this article is the responsibility of its author and not of ABES - Brazilian Association of Software Companies

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