By Reinaldo Passadori, specialist in Verbal Communication
Do you know how to participate or hold meetings? These meetings are essential for companies, being occasions for closing contracts, aligning jobs, making decisions, or disclosing directions and relevant information. However, there are constant cases in which these actions do more harm than help companies.
The meetings must be very well planned so that your goals are really achieved, otherwise they lose their meaning or can cause a negative impression. Care must also be taken to avoid an evil that we call meeting unite, which would be the holding of these meetings very often and without objectivity.
To prevent this from happening, I have prepared some recommendations on the topic:
Plan before, during and after - when scheduling the meeting, the responsible professional must already be defined, organizing everyone's agenda and the agendas to be debated. Nowadays, there are several tools that make it possible to send alert notices to participants. During the meeting, it is always necessary for someone to drive, to limit moods and time. Finally, at the end of the event, it is important to send the agenda with definitions of actions and who will be responsible for each point addressed.
Set clear goals - Business meetings generally aim to close deals, align results, provide feedback on the latest developments and monitor business performance. So, one must already be prepared with the speech and some options on the topics that will be defined. For example, in a business meeting, one must go with the limits of negotiations so that they can possibly leave the place with a signed contract.
Types of meetings
There are several types of meetings, but the most common are:
Business meetings - are those that are scheduled for debates, analyzes and closing contracts or aligning partnerships.
Planning - aims to study scenarios and make projections for the development of the business for a certain period.
Deliberative - to deliberate means to resolve, to decide, so these meetings aim to bring people together to resolve various issues, to decide directions to be taken.
Informational - this type of meeting takes place after decisions have been made, focusing on passing on this information, with a focus on not leaving misunderstandings.
Practical tips
See guidelines for making your meeting practical and objective, in addition to ensuring success and results:
• Define the topics that will be covered and the time that will last
• Choose the appropriate place and respect the timetable, as well as the expected duration;
• Define meeting participants;
• Establish an interpersonal dynamic;
• Have clear objectives;
• Check your calendar;
• Use audiovisual resources to make your presentation more complete, effective and clear to the public.
• Involve participants for interaction.
Even if you are only invited to a meeting, it is essential to be punctual, know the agenda to be dealt with, and be well prepared to argue in a clear, precise and objective way, becoming a person who will be observed as a reference in the area of expertise. So reflect: And you? How do you do in a meeting?
Reinaldo Passadori is a business administrator with a specialization in Human Resources, specialist in Verbal Communication and CEO of the Reinaldo Passadori Institute of Verbal Communication.
The meetings must be very well planned so that your goals are really achieved, otherwise they lose their meaning or can cause a negative impression. Care must also be taken to avoid an evil that we call meeting unite, which would be the holding of these meetings very often and without objectivity.
To prevent this from happening, I have prepared some recommendations on the topic:
Plan before, during and after - when scheduling the meeting, the responsible professional must already be defined, organizing everyone's agenda and the agendas to be debated. Nowadays, there are several tools that make it possible to send alert notices to participants. During the meeting, it is always necessary for someone to drive, to limit moods and time. Finally, at the end of the event, it is important to send the agenda with definitions of actions and who will be responsible for each point addressed.
Set clear goals - Business meetings generally aim to close deals, align results, provide feedback on the latest developments and monitor business performance. So, one must already be prepared with the speech and some options on the topics that will be defined. For example, in a business meeting, one must go with the limits of negotiations so that they can possibly leave the place with a signed contract.
Types of meetings
There are several types of meetings, but the most common are:
Business meetings - are those that are scheduled for debates, analyzes and closing contracts or aligning partnerships.
Planning - aims to study scenarios and make projections for the development of the business for a certain period.
Deliberative - to deliberate means to resolve, to decide, so these meetings aim to bring people together to resolve various issues, to decide directions to be taken.
Informational - this type of meeting takes place after decisions have been made, focusing on passing on this information, with a focus on not leaving misunderstandings.
Practical tips
See guidelines for making your meeting practical and objective, in addition to ensuring success and results:
• Define the topics that will be covered and the time that will last
• Choose the appropriate place and respect the timetable, as well as the expected duration;
• Define meeting participants;
• Establish an interpersonal dynamic;
• Have clear objectives;
• Check your calendar;
• Use audiovisual resources to make your presentation more complete, effective and clear to the public.
• Involve participants for interaction.
Even if you are only invited to a meeting, it is essential to be punctual, know the agenda to be dealt with, and be well prepared to argue in a clear, precise and objective way, becoming a person who will be observed as a reference in the area of expertise. So reflect: And you? How do you do in a meeting?
Reinaldo Passadori is a business administrator with a specialization in Human Resources, specialist in Verbal Communication and CEO of the Reinaldo Passadori Institute of Verbal Communication.
Disclaimer: The opinion presented in this article is the responsibility of its author and not of ABES - Brazilian Association of Software Companies.
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